Tender Administration Manager

ASDEA, a leading group in structural engineering, software development and sensors for structural monitoring, is looking for a Tender Administration Manager to join its tender office.

The successful candidate will be responsible for the administrative management and coordination of public and private tenders. The role is strategic: coordinating tender processes and ensuring that our proposals are competitive and innovative.

Main duties

• Monitoring and identifying calls for tender and market opportunities;
• Analysing tender documents (calls, tender regulations, specifications) and checking participation requirements;
• Preparing and managing the administrative documentation for tender participation;
• Coordinating relations with external professionals and/or companies to set up partnerships;
• Coordinating relations with the technical manager and the external consultants involved in the procedures;
• Acting as a constant interface with internal teams (technical, sales, design, production) to gather the information needed to draw up proposals;
• Monitoring regulations and best practices for tenders;
• Managing e-procurement platforms;
• Keeping company documents and certifications up to date;
• Supporting the preparation of temporary business groupings (RTI), reliance on third-party capacity, subcontracting and collaboration agreements;
• Managing deadlines, compliance obligations and company documentation;
• Supporting management in organisational and reporting activities;
• Managing post-award procedures.

Responsibilities

• Managing the entire life cycle of public and private tenders, from scouting and analysing calls to submitting the bid;
• Analysing calls for tender and related documents (specifications, tender regulations, ESPD/DGUE) to verify participation requirements and feasibility;
• Coordinating the collection and preparation of administrative, technical and economic documentation, together with internal functions (technical, sales, finance, legal);
• Drafting declarations, self-certifications and the forms required by contracting authorities;
• Managing tender procedures on e-procurement platforms (MEPA, e-procurement portals, contracting authority platforms);
• Monitoring deadlines, qualification requirements (SOA, economic and financial requirements) and the regulatory obligations of the Italian Public Contracts Code;
• Supervising and coordinating the tender office team, ensuring that deadlines and quality standards are met;
• Managing relations with external consultants, RTI/consortia and partners when bidding jointly;
• Handling requests for clarification, site visits and negotiation phases with contracting authorities;
• Carrying out post-tender (won/lost) analysis to identify areas for improvement in bidding processes and strategies;
• Keeping constantly up to date on regulatory developments in public procurement and contract law.

Requirements

• Degree in Law, Economics, Engineering or equivalent disciplines;
• 2–5 years’ experience in a tender/legal & tender office, preferably in engineering, IT or service companies;
• Knowledge of public procurement legislation, including the Italian Procurement Code (Legislative Decree 50/2016), the new Public Contracts Code (Legislative Decree 36/2023) and its Corrective Decree (Legislative Decree 209/2024);
• Experience in managing tenders on e-procurement platforms (MEPA, e-procurement platforms, contracting authority portals);
• Ability to draft and review administrative documents (ESPD/DGUE, declarations, specifications, technical and economic bids);
• Knowledge of participation requirements (SOA qualification, economic, financial, technical and professional requirements);
• Proven track record in winning tenders and calls, with documented successful results;
• Excellent organisational skills and ability to manage multiple deadlines and cross-functional teams (technical, sales, finance);
• Fluent Italian.

Qualification to practise law or experience in ICT/digital tenders is a plus.

Preferred qualifications

• Experience in preparing administrative documentation for engineering companies;
• Knowledge of English.

What we offer

• Contract: choice between a freelance contract and an employment contract, starting from level II of the CCNL Studi Professionali (national collective agreement for professional firms), based on the candidate’s experience and skills;
• Challenging projects: you will work on high-profile tenders and contracts, in Italy and abroad, with a tangible impact;
• Continuous growth: professional development and targeted training on regulations, software and innovative technologies;
• International environment: multidisciplinary team, collaborative approach and contacts with partners and clients worldwide;
• Innovation and technology: access to advanced digital tools and the opportunity to contribute to cutting-edge solutions.

Practical information

• Workplace: Pescara (PE), Italy, with the option of hybrid working (to be agreed); full remote can be considered depending on the profile.
• Working hours: 40 hours per week, offices open Monday to Friday.

How to apply

Send your CV and a cover letter to careers@asdea.net with the subject “Candidatura Responsabile Amministrativo e Gare d’Appalto”. Applications submitted via LinkedIn will not be considered.

Join the ASDEA team and contribute to innovative projects that combine engineering, software and hardware!

This vacancy is open to people of any gender and age, in compliance with current legislation and equal opportunities (Italian Legislative Decree 198/2006 as amended) and with the UNI PdR 125:2022 guidelines on gender equality.